Welcome to PIC852 Photography. By booking a photography session, purchasing services, accessing our website, or using any images supplied by PIC852 Photography, you agree to be bound by these Terms and Conditions.

1. Definitions

“Photographer” refers to PIC852 Photography, operated by James Mensah, trading as PIC852 Photography.

“Client” refers to the individual, company, organisation, or representative booking or paying for photographic services.

“Images” refers to all photographs, digital files, edited images, artwork, composites, and visual content created by the Photographer.

“Booking Fee” refers to the non-refundable fee required to secure a photography session.

2. Booking and Payment

All bookings are subject to availability.

A non-refundable booking fee of £50 is required to secure a photography session date and time.

No booking is confirmed until the booking fee has been received.

The remaining balance must be paid no later than 24 hours before the scheduled session unless otherwise agreed in writing.

PIC852 Photography reserves the right to cancel or postpone any session where payment has not been received by the agreed deadline.

3. Cancellations and Rescheduling

Booking Fee

A non-refundable booking fee of £50 is required to secure all photography sessions. No booking is confirmed until the booking fee has been received.

Rescheduling

Clients may reschedule their booking once without charge provided at least 72 hours’ notice is given before the scheduled session date and time.

Rescheduling requests made within 72 hours of the scheduled session may incur a new booking fee at the Photographer’s discretion.

Client Cancellation

If the Client cancels more than 72 hours before the scheduled session, any monies paid beyond the £50 booking fee will be refunded.

The £50 booking fee remains non-refundable under all circumstances except where the Photographer cancels the booking.

If the Client cancels between 24 and 72 hours before the scheduled session, the booking fee will be retained and any remaining balance paid will be refunded.

If the Client cancels less than 24 hours before the scheduled session, or fails to attend the session without prior notice, the full session fee shall remain payable and no refund will be issued.

Cancellation After Session Commencement

Once a photography session has commenced, all payments become non-refundable.

If the Client chooses to terminate the session early for any reason beyond the Photographer’s control, the full agreed session fee remains payable.

Photographer Cancellation

In the unlikely event that the Photographer is unable to perform the services due to illness, injury, emergency, severe weather, equipment failure, or circumstances beyond reasonable control, the Client will be offered either:

• A rescheduled session date; or

• A full refund of all monies paid.

This shall constitute the Photographer’s entire liability.

4. Photographer Cancellation

In the unlikely event that the Photographer cannot perform the services due to illness, accident, emergency, equipment failure, severe weather, or circumstances beyond reasonable control, the Photographer may:

• Offer an alternative date; or

• Provide a full refund of monies paid.

This shall constitute the Photographer’s full liability.

5. Copyright

All copyright and intellectual property rights in the Images remain the sole property of PIC852 Photography at all times.

No copyright is transferred to the Client unless expressly agreed in writing.

The Photographer reserves all rights under the Copyright, Designs and Patents Act 1988.

6. Usage Licence

Upon full payment, the Client receives a non-exclusive, non-transferable licence to use the Images for the purposes agreed at the time of booking.

The Client may not:

• Sell the Images

• Transfer rights to third parties

• Submit Images to stock libraries

• Alter Images substantially

• Apply filters or edits that misrepresent the Photographer’s work

without prior written consent.

Commercial usage rights must be agreed separately in writing.

7. Portfolio and Promotional Use

Unless agreed otherwise in writing before the session, PIC852 Photography reserves the right to use Images for:

• Portfolio display

• Website galleries

• Social media

• Marketing materials

• Competitions

• Professional exhibitions

• Advertising and promotional purposes

Clients requiring complete confidentiality must notify the Photographer before the session.

Exclusive privacy arrangements may be subject to additional fees.

8. Delivery of Images

Proof images or galleries will normally be delivered within 5 working days.

Final edited Images will normally be delivered within 14 working days after the Client has selected their preferred Images unless otherwise agreed.

Delivery times are estimates and may vary during busy periods.

Images are supplied digitally unless otherwise stated.

Images are typically delivered in JPEG format.

9. Acceptance of Images

The Client must notify the Photographer of any technical issues within 7 days of delivery.

Failure to do so shall constitute acceptance of the delivered work.

Artistic style, colour grading, cropping, retouching, and creative interpretation remain at the Photographer’s discretion.

10. Image Storage and Archiving

PIC852 Photography will endeavour to retain image files for up to 12 months following delivery.

However, no guarantee is made regarding long-term storage.

Clients are solely responsible for backing up and storing their Images once delivered.

The Photographer accepts no liability for lost files after delivery.

11. Client Responsibilities

The Client is responsible for:

• Arriving on time

• Obtaining permission to use private locations

• Securing any necessary permits

• Obtaining model releases where required

• Ensuring all participants under 18 have parental or guardian consent

The Photographer shall not be responsible for delays caused by the Client or third parties.

12. Website Use

By accessing this website, you agree not to:

• Copy website content without permission

• Reproduce website images

• Use content for commercial purposes

• Attempt unauthorised access to website systems

• Upload malicious software or harmful code

All website content remains the intellectual property of PIC852 Photography.

13. Cookies

This website may use cookies to improve functionality, analytics, and user experience.

By using the website, you consent to the use of necessary cookies.

Optional cookies may be accepted or declined through your browser settings.

14. Limitation of Liability

PIC852 Photography shall not be liable for indirect, consequential, incidental, or special damages arising from the use of photographic services or delivered Images.

In all circumstances, the Photographer’s maximum liability shall be limited to the total amount paid by the Client for the relevant booking.

Nothing in these Terms excludes liability for death, personal injury, fraud, or any liability that cannot be excluded under English law.

15. Force Majeure

The Photographer shall not be liable for failure to perform obligations due to circumstances beyond reasonable control including but not limited to:

• Severe weather

• Natural disasters

• Government restrictions

• Public emergencies

• Transport disruption

• Power failures

• Equipment theft or damage

16. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.

Any dispute arising from these Terms shall first be addressed through good-faith negotiation between the parties.

If resolution cannot be achieved, the matter shall be subject to the exclusive jurisdiction of the courts of England and Wales.

© PIC852 Photography – James Mensah & Manuela Longo Trading as PIC852 Photography. All Rights Reserved.